Secretary
The incumbent provides direct support for a wide variety of upper level management & administrative duties. Oversees administrative coordination & support of all medical student, resident & associated health professions programs. Serves as the primary contact person for on-boarding of trainees, non-VA employee teaching faculty. Collects data on all incoming students, ensures training is complete prior to on boarding, schedules CPRS training, ensures that all appropriate paperwork is complete. Keeps accurate records & accounting of all trainees for the medical center & for OAA reporting. Ensures all required paperwork & computer access is ready when trainee arrives on station. Follows up with all trainees in regard to badging & computer access issues. Provides high level assistance to BLC management in the day-to-day operations & administrative oversight of BLC. Serves as the Education Service liaison & consultant to the Office of Information & Technology for information technology matters. Establishes & maintains positive, collaborative relationships with key contacts in WRJ, including the Police, Human Resources, Public Affairs, Patient Advocate, Travel Office, etc. to facilitate communications between BLC & WRJ VAMC. Serves in role of patient advocate for BLC when AO not available. This requires personally listening to Veterans or their families' concerns & assisting in the resolution & documentation of issues. Serves as liaison with building management when issues emerge. Assists with oversight of BLC volunteer program, which may include development of volunteer schedules, writing of volunteer position descriptions, assistance with background checks & PIV badge process. Provides administrative support for BLC staff meetings, which may include oversight of schedule & room calendar, audiovisual equipment & connections, & preparation/dissemination of Power Point presentations, agendas, & meeting minutes. Controls incoming & outgoing correspondence, reports, memoranda & other forms of written communication; routes materials to the appropriate staff members & performs follow-up tracking to ensure timely reply/action. Assists in the hiring process for new BLC staff. Work Schedule:
Full Time, Monday through Friday, 8:
00 a.m. - 4:
30 p.m. Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Secretary/405-00383-0 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/10/2020. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
providing direct support for a wide variety of upper level management and administrative duties, maintaining positive, collaborative relationships with key contacts, collecting data and developing reports, and improving program effectiveness by coordinating functions and priorities. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years above high school. OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. You will be rated on the following Competencies for this position:
Administration and ManagementCommunicationComputer SkillsCustomer ServiceOrganizational Stewardship Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary with considerable computer and keyboard work. The work includes some walking, standing, bending, and carrying of light items such as files, papers and books. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Full Time, Monday through Friday, 8:
00 a.m. - 4:
30 p.m. Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Secretary/405-00383-0 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/10/2020. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
providing direct support for a wide variety of upper level management and administrative duties, maintaining positive, collaborative relationships with key contacts, collecting data and developing reports, and improving program effectiveness by coordinating functions and priorities. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years above high school. OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. You will be rated on the following Competencies for this position:
Administration and ManagementCommunicationComputer SkillsCustomer ServiceOrganizational Stewardship Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary with considerable computer and keyboard work. The work includes some walking, standing, bending, and carrying of light items such as files, papers and books. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0318 Secretary - Salary Range:
$34,099 to $44,325 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
