Administrative Manager
Company Name:
Judicial Branch
United States Citizens Permanent Full Time
The Administrative Manager performs professional and managerial work related to multiple administrative functions such as: administrative office support, finance, procurement, budget, property management, human resources, space and facilities, continuity planning and/or statistical activities. The incumbent will supervise support staff, ensuring compliance with the appropriate guidelines, policies, and approved internal controls.
U.S. Citizenship or permanent resident seeking U.S. Citizenship Resume and/or Supporting Documents (see How to Apply) You may be required to complete one (1) year probationary period Qualifications Applicant is required to complete a background check and fingerprinting
_Financial Responsibilities_. The Administrative Manager functions as the financial manager and as such prepares and manages the annual budget and spending plan in a decentralized budgeting environment and remains current on program requirements, updates, and changes. Prepares, updates, and analyzes budget records and other ad hoc reports. Maintains oversight of funding allotments and associated spending and makes recommendations and appropriate adjustments as required. Advises the unit executive on staffing costs and cost projections, and related issues. Manages and provides oversight for special projects to meet project goals and deadlines. Oversees purchasing activities and ensures activities are in compliance with procurement rules and regulations. Monitors contracts and ensures compliance with terms that best meet office requirements and needs. Oversees the preparation and/or renewal of necessary service agreements. Reviews and approves administrative service documents such as professional documents, budgets, purchase orders, etc., and monitors compliance with guidelines and requirements. Manages all financial operations and accounts, the preparation, updates and analysis of accounting records, financial statements, and budget reports. Manages all accounts payable activities, and makes recommendations regarding procedures for improvements. Manages and maintains, reconciles and analyzes accounting records. Complies with and remains current with, the Guide to Judiciary Policy, Administrative Office policies and procedures, and internal control guidelines. Develops recommendations regarding procedures for improvements. Adheres to procurement procedures, policies and guidelines. Assists with the annual internal review and cooperates fully with periodic reviews and audits, as required.
_Human Resources/Personnel Responsibilities_. The Administrative Manager oversees the Probation Office's human resources programs, including information regarding benefits, payroll, classification and compensation, position management, performance management, and staffing.
_Oversees Administrative Functions_. The Administrative Manager communicates with and advises supervisors and the unit executive on applicable administrative matters, procedures, and practices. Identifies and/or recognizes administrative areas needing improvement. Designs and develops effective solutions to problems and manages appropriate procedures for accomplishing objectives. Where appropriate, the Administrative Manager will collaborate with other Courts, the Administrative Office and other agencies.
_Supervisory Responsibilities_: Provides leadership, management, and supervision to four to six administrative staff, including rating performance plans and managing all aspects of time and attendance for the staff. Provides support staff with guidance and direction for completing work assignments and duties, including coordinating work from other office staff members, establishing priorities, identifying solutions, implementing program improvements, and carrying out corrective and preventive measures to ensure that a quality work product is produced, deadlines are met, and work is evenly distributed.
_Facilities, Property and Security_. The Administrative Manager oversees the Court's facilities, project management, emergency preparedness and coordination with court security. Directs space planning and utilization projects and ensures facilities and real property is maintained according to federal and contract standards. Develops, maintains, tests and revises the Emergency Preparedness Plan and Continuity of Operations Plans for the U.S. Probation Office, District of Vermont in collaboration with other courts within the district, the Circuit, the Administrative Office, the USMS and other agencies such as GSA and Federal Protective Services, etc.
_Communication_. Oversees the creation of policies, procedures and accurate, reliable, and user-friendly manuals, handbooks, job aides, and web content where appropriate. Communicates clearly and effectively, both orally and in writing, and explains complex administrative concepts to individuals and groups with varying experience and backgrounds. Interacts effectively with the public and staff, providing good customer service and resolving difficulties efficiently while complying with regulations, rules, and procedures. Facilitates, mediates, and negotiates complex and sensitive matters with judges, managers, the unit executive, supervisors, and court staff, while maintaining confidentiality.
Qualified candidates must have a performance history that demonstrates proven skills in management practices, administrative processes and procedures, including strong leadership, organizational, prioritizing and problem solving skills and the following:
At least three years of progressively responsible administrative, technical, professional, supervisory or managerial experience that provided an opportunity to gain:
Skill in developing the interpersonal work relationships needed to lead a team of employees. The ability to exercise mature judgment and thorough knowledge of the basic concepts, principles, and theories of management and the ability to understand the managerial policies applicable to the judiciary.
EDUCATION:
A graduate degree and/or bachelor's degree from an accredited college or university in accounting, judicial, public or business administration, political science, criminal justice, law, management, facilities or related fields is preferred. Professional recognition through certification or licensor, such as Certified Public Accountant (CPA) is preferred.
REQUIREMENTS:
Candidates must also have solid oral and written communication skills and computer proficiency.
Knowledge of sound financial controls and policies.
Ability to exercise mature judgment, high ethical standards and a positive work attitude.
Ability to adapt and lead in a changing work environment.
Understanding of statistical data, data analysis and evaluation methodologies.
Working knowledge of legal and court terminology is required.
Selected applicants will be interviewed in person and given a written examination. Preference will be given to applications received by 12/1/2014.
The United States Probation Office for the District of Vermont is accepting applications from qualified applicants for (1) Administrative Manager position. You must submit a complete application to ts .
For further information please visit .
Visit for information.
Only those applicants selected for an interview will be contacted.
The Candidate is entitled to the following
Benefits: paid vacation, paid holidays, sick leave, choice of health plans, life insurance, flexible spending accounts, long term care options, and the Thrift Savings Plan (Federal Employee Retirement System) .
Employees are required to use the Electronic Fund Transfer (EFT) for payroll deposit.
Employees of the United States Circuit Court are considered at-will employees, and, as such, may be terminated with or without cause. The Office of Personnel Management civil service position classification standards and appeal procedures do not apply to federal court employees. Selectees to high-sensitive positions are subject to updated background investigations every five years. Continued employment is contingent upon favorable suitability determination. A negative finding from the background check or fingerprints may result in termination of employment.
All information provided by applicants is subject to verification. Applicants are advised that false statements or omission(s) of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment or dismissal after being employed.
The applicant selected must abide by the _Code of Conduct for Judicial Employees_ and _The Charter for Excellence_. Demonstrate sound ethics and good judgment at all times. Must display a careful and deliberate approach in handling confidential information in a variety of contexts.
The court provides reasonable accommodations to applicants with disabilities. If you require a reasonable accommodation for any part of the application process, please notify email ts . The decision on granting reasonable accommodation will be made on a case by case basis. Travel for a personal interview expenses will not be reimbursed. The Chief reserves the right to modify the conditions of this job announcement.Estimated Salary: $20 to $28 per hour based on qualifications.
Judicial Branch
United States Citizens Permanent Full Time
The Administrative Manager performs professional and managerial work related to multiple administrative functions such as: administrative office support, finance, procurement, budget, property management, human resources, space and facilities, continuity planning and/or statistical activities. The incumbent will supervise support staff, ensuring compliance with the appropriate guidelines, policies, and approved internal controls.
U.S. Citizenship or permanent resident seeking U.S. Citizenship Resume and/or Supporting Documents (see How to Apply) You may be required to complete one (1) year probationary period Qualifications Applicant is required to complete a background check and fingerprinting
_Financial Responsibilities_. The Administrative Manager functions as the financial manager and as such prepares and manages the annual budget and spending plan in a decentralized budgeting environment and remains current on program requirements, updates, and changes. Prepares, updates, and analyzes budget records and other ad hoc reports. Maintains oversight of funding allotments and associated spending and makes recommendations and appropriate adjustments as required. Advises the unit executive on staffing costs and cost projections, and related issues. Manages and provides oversight for special projects to meet project goals and deadlines. Oversees purchasing activities and ensures activities are in compliance with procurement rules and regulations. Monitors contracts and ensures compliance with terms that best meet office requirements and needs. Oversees the preparation and/or renewal of necessary service agreements. Reviews and approves administrative service documents such as professional documents, budgets, purchase orders, etc., and monitors compliance with guidelines and requirements. Manages all financial operations and accounts, the preparation, updates and analysis of accounting records, financial statements, and budget reports. Manages all accounts payable activities, and makes recommendations regarding procedures for improvements. Manages and maintains, reconciles and analyzes accounting records. Complies with and remains current with, the Guide to Judiciary Policy, Administrative Office policies and procedures, and internal control guidelines. Develops recommendations regarding procedures for improvements. Adheres to procurement procedures, policies and guidelines. Assists with the annual internal review and cooperates fully with periodic reviews and audits, as required.
_Human Resources/Personnel Responsibilities_. The Administrative Manager oversees the Probation Office's human resources programs, including information regarding benefits, payroll, classification and compensation, position management, performance management, and staffing.
_Oversees Administrative Functions_. The Administrative Manager communicates with and advises supervisors and the unit executive on applicable administrative matters, procedures, and practices. Identifies and/or recognizes administrative areas needing improvement. Designs and develops effective solutions to problems and manages appropriate procedures for accomplishing objectives. Where appropriate, the Administrative Manager will collaborate with other Courts, the Administrative Office and other agencies.
_Supervisory Responsibilities_: Provides leadership, management, and supervision to four to six administrative staff, including rating performance plans and managing all aspects of time and attendance for the staff. Provides support staff with guidance and direction for completing work assignments and duties, including coordinating work from other office staff members, establishing priorities, identifying solutions, implementing program improvements, and carrying out corrective and preventive measures to ensure that a quality work product is produced, deadlines are met, and work is evenly distributed.
_Facilities, Property and Security_. The Administrative Manager oversees the Court's facilities, project management, emergency preparedness and coordination with court security. Directs space planning and utilization projects and ensures facilities and real property is maintained according to federal and contract standards. Develops, maintains, tests and revises the Emergency Preparedness Plan and Continuity of Operations Plans for the U.S. Probation Office, District of Vermont in collaboration with other courts within the district, the Circuit, the Administrative Office, the USMS and other agencies such as GSA and Federal Protective Services, etc.
_Communication_. Oversees the creation of policies, procedures and accurate, reliable, and user-friendly manuals, handbooks, job aides, and web content where appropriate. Communicates clearly and effectively, both orally and in writing, and explains complex administrative concepts to individuals and groups with varying experience and backgrounds. Interacts effectively with the public and staff, providing good customer service and resolving difficulties efficiently while complying with regulations, rules, and procedures. Facilitates, mediates, and negotiates complex and sensitive matters with judges, managers, the unit executive, supervisors, and court staff, while maintaining confidentiality.
Qualified candidates must have a performance history that demonstrates proven skills in management practices, administrative processes and procedures, including strong leadership, organizational, prioritizing and problem solving skills and the following:
At least three years of progressively responsible administrative, technical, professional, supervisory or managerial experience that provided an opportunity to gain:
Skill in developing the interpersonal work relationships needed to lead a team of employees. The ability to exercise mature judgment and thorough knowledge of the basic concepts, principles, and theories of management and the ability to understand the managerial policies applicable to the judiciary.
EDUCATION:
A graduate degree and/or bachelor's degree from an accredited college or university in accounting, judicial, public or business administration, political science, criminal justice, law, management, facilities or related fields is preferred. Professional recognition through certification or licensor, such as Certified Public Accountant (CPA) is preferred.
REQUIREMENTS:
Candidates must also have solid oral and written communication skills and computer proficiency.
Knowledge of sound financial controls and policies.
Ability to exercise mature judgment, high ethical standards and a positive work attitude.
Ability to adapt and lead in a changing work environment.
Understanding of statistical data, data analysis and evaluation methodologies.
Working knowledge of legal and court terminology is required.
Selected applicants will be interviewed in person and given a written examination. Preference will be given to applications received by 12/1/2014.
The United States Probation Office for the District of Vermont is accepting applications from qualified applicants for (1) Administrative Manager position. You must submit a complete application to ts .
For further information please visit .
Visit for information.
Only those applicants selected for an interview will be contacted.
The Candidate is entitled to the following
Benefits: paid vacation, paid holidays, sick leave, choice of health plans, life insurance, flexible spending accounts, long term care options, and the Thrift Savings Plan (Federal Employee Retirement System) .
Employees are required to use the Electronic Fund Transfer (EFT) for payroll deposit.
Employees of the United States Circuit Court are considered at-will employees, and, as such, may be terminated with or without cause. The Office of Personnel Management civil service position classification standards and appeal procedures do not apply to federal court employees. Selectees to high-sensitive positions are subject to updated background investigations every five years. Continued employment is contingent upon favorable suitability determination. A negative finding from the background check or fingerprints may result in termination of employment.
All information provided by applicants is subject to verification. Applicants are advised that false statements or omission(s) of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment or dismissal after being employed.
The applicant selected must abide by the _Code of Conduct for Judicial Employees_ and _The Charter for Excellence_. Demonstrate sound ethics and good judgment at all times. Must display a careful and deliberate approach in handling confidential information in a variety of contexts.
The court provides reasonable accommodations to applicants with disabilities. If you require a reasonable accommodation for any part of the application process, please notify email ts . The decision on granting reasonable accommodation will be made on a case by case basis. Travel for a personal interview expenses will not be reimbursed. The Chief reserves the right to modify the conditions of this job announcement.Estimated Salary: $20 to $28 per hour based on qualifications.
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